Job Title : Executive Assistant

Category : Online Media/Social Media/ Digital Media/Advertising

Black Agency, Dubai, United Arab Emirates

Posted Date : 12/12/2019

Job Description :

Are you ready to join a fast-moving creative team at a global innovation and design agency? Black Dubai is looking for an Executive Assistant who will manage and execute in house and external projects and directly work with our executive team.


DETAILS OF POSITION

Managing incoming phone calls and taking messages.
Opening, sorting, and distributing incoming emails and correspondence.
Deciding if visitors or people should be able to meet with team members.
Preparing proposals, contracts, invoices, and account statements.
Monitoring and following up on invoices and payments.
Accurately recording minutes from meetings and engagements.
Preparing presentations, reports, and documents for internal and external use.
Setting up and helping prepare for meetings.
Managing office master calendar, making meeting and travel arrangements.
Perform office duties that include managing books, ordering supplies, and general administrative support.
Support in creation and publishing of strategic content.
Coordinate with project managers and vendors to deliver projects on time.
Organizing weekly check-in meetings with the global team.
Conduct all business within the scope of Black company culture and policies.

KEY QUALIFICATIONS

Demonstrate ability to work independently and within a team.
Show initiative and resourcefulness in solving problems and making decisions.
Must be able to meet deadlines in a fast-paced quickly changing environment.
Effectively deal with clients and deliver great customer experiences.
Communicate and present ideas and actions in a clear and precise way.
Ability to write business documents.
Knowledge of CRM and ERP platforms.

EXPERIENCE AND EDUCATION

Minimum 3 years of experience as executive assistant, office operations, marketing or other relevant experience.
Microsoft Office and Google Docs advanced skills are required.
University Degree/Diploma in Business Administration, Marketing, or related field.
Strong command of English in reading, writing, listening and speaking.
Arabic reading and writing are a positive.

ABOUT BLACK

Black is a global Design, Innovation, and Strategy house with over 20 years of experience shaping identities and cultures, reimagining problems and solutions, and igniting innovation and growth across the public and private sectors.

Benefits Offered : As per UAE law