Job Title : Personal Assistant (To take care all personal matters for a VVIP), Abu Dhabi Music & Arts Foundation

Category : Administration/Secretarial/Advertising

Guardian Jobs

Posted Date : 04/05/2022

Job Description :

About the job

Abu Dhabi Music & Arts Foundation

• Interacting with guests in a professional and respectful manner and plays an important role in addressing special requests or problems.
• Helping the founder to plan and organize events, parties, meetings set up.
• Oversee and participate in proper table settings and entertainment preparations.
• Overseeing the needs of events, parties and meetings’ attendees.
• Coordinating with the founder office for planning and organizing traveling arrangements (accommodation, transportation, visa, etc.) inside and outside the country.
• Schedule and work closely with other staff/team on various household vendors and contractors.
• Coordinate with the founder's office in receiving the schedule and share it daily with the founder.
• Escort the founder for meetings, events, doctors’ appointments and any other required visits.
• Coordinate with the office and review the monthly invoices for personal affairs of the founder and endure that they are properly documented.
• Perform hospitality services as required (welcoming guests, serving refreshments, etc.).
• Understand concepts like being anticipatory, friendly but not familiar, protecting the privacy of the founder and guests.
• Assure that all shipments for the funder arrive on time, proper coordination and supervision of service vendors and/or couriers.
• Answer phone calls take and messages on behalf of the founder receive guests at the door and supervise the reception of visitors.
• Oversee and participate in family packing and unpacking for traveling.
• Coordinate with other house staff as needed (daily operations, office briefings), as well as with other parts of the founder's organization.
• Will be required to report to ADMAF office, if necessary.
• Will be required to serve as support in the ADMAF office when required.
• Always ensure complete confidentiality and professionalism.
• Any additional personal tasks as per the founder's needs and request
  

Skills & Knowledge

• experience in the field of hospitality
• office management and service skills (more formal background or experience)
• good social skills and personnel management
• flexibility with late working hours, weekends and public holidays.
• ability to work on a variety of projects simultaneously (multi-tasking)
• ability to complete all given tasks on time
• proven job reliability, diligence, dedication, and attention to details
• required to travel abroad (overseas)
  

computer skills: knowledge of basic Microsoft Office (Word, Excel, PowerPoint, Internet – Outlook, Zoom, Microsoft team, Skype, etc.)

Benefits Offered : as per the UAE law