Job Title : Receptionist/Administrator

Category : Oil and Gas

Hays, Dubai, UAE

Posted Date :

Job Description :

The Role
Must be a UAE National - with Family Book
Salary 16,000 AED per month + fantastic benefits

- Answer telephone calls, screen and direct calls. take, relay messages and/or provide information to callers
- Maintain and update telephone directory as required due to staff changes
- Welcome on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
- Monitors visitor access, issues passes when required and maintain security awareness by following procedures; monitoring visitor’s logbook and also ensuring that first time visitors watch the office safety video
- Deal with queries from the employees and customers
- Provide general administrative and clerical support
- Update the warden list and actively participate in the office emergency evacuation.
- During office emergency evacuation, ensure that the visitors are being accounted for as per procedure
- Act as a floor warden during office emergency evacuation. Details and training are provided during induction.
- Receive and sort mail and deliveries and maintain register for records
- Ensure that the reception area is always kept clean and tidy free from any safety hazards
- Ensure that the front office is always professionally managed; calm and peaceful, light and airy. It also must be clear and tidy.
- Organize conference requested by support functions: external meetings organization, book a meeting room at a hotel or in the office, book hotel room if required for visitors.
- Co-ordinate meetings and organize catering on adhoc requests: booking meeting room, ensure participants are registered, catering is organized as per request, transportation is arranged if required.
- Control inventory relevant to reception area
- Arrange for hotel accommodation requests as and when requested by Support function.
- Extend support whenever applicable to PRO’s

Requirements
- Intermediate level of education: Diploma holder
- Minimum three years in a similar role in a reputed organisation.
- Good spoken and written English and Arabic
- MS office and relevant software application skills

Key Competencies:
- Customer service orientation, customer focus
- Punctual and good time management skills
- Good team player, team work as priority
- Good inter-personal skills
- Attention to details
- Good initiative
- Reliability
- Handles Pressure
- Ability to adapt well to a multicultural environment

Key Demographic Requirements - applicants must be:

Female
Based in UAE
UAE National
Fluent Arabic Speaker
About the Company
Hays is the leading global specialist recruiting group. We are the experts at recruiting qualified, professional and skilled people worldwide.

Our Middle East office was founded in December 2005, headquartered in Dubai UAE. We deal with clients in the UAE, Qatar, Oman, Bahrain, Saudi Arabia, and other key areas in the region. Our consultants sector-specific knowledge and unique understanding of the local market allows us to offer an exceptional level of service across all divisions.

We currently recruit for roles in the following sectors: Accounting & Finance, Architecture, Banking, Construction & Property, Engineering, Healthcare, Human Resources, Information Technology, Logistics, Legal, Office Support, Oil & Gas, Life Sciences, Supply Chain & Procurement, and Sales & Marketing.

As part of our continuing expansion, we have opened a dedicated Abu Dhabi desk to further assist with our client needs across the region.

Benefits Offered :